Closing Books

Welcome to the Financial Accounting and Reporting Section's Closing Book Process page. This page is designed for State employees who need access to our forms in a spreadsheet format along with instructions. Please use the links below to view and download.  When finished, save and send the file back as an e-mail attachment to FARSclosingbook@wv.gov or mail to FARS, 2101 Washington Street, E., Charleston, WV 25305. You may also contact us at 304.558.4083.

               ​ FARS CLOSING BOOK VIRTUAL TRAINING EVENT, JUNE 6TH, 09​:00am  
​​
FY 2023 GASB Update MaherDuessel (zip file) (power point)
FY2023 Closing Book and new SEFA app training (zip file) (power point​)​
WV-FIN-AM-043 Oasis Fix​ed Asset Document Report (zip file​) (word doc)


Click links below for Closing Book Forms: 
FY2023 Audited Closing Book Forms (zip file) (excel file​)
FY2023 Unaudited Closing Book Forms (zip file) (excel file)
FY2023 Higher Ed Closing Book Forms (zip file) (excel file)
​ 
Note:  The zip files will be downloaded to users downloads folder on computer and you can open the file from there.  If the zip file does not work, try the word and excel file link.​

Click links below for Miscellaneous Forms:
 
Click links below for Federal Grants Information:

SEFA data entry instructions (zip file) (powerpoint​) 
SEFA report instructions - coming soon

​​​
 
CRITICAL DUE DATES:

    Unaudited Agencies​
  • June 30, 2023     Fixed Asset PENDING documents must be approved, or rejected, in Oasis
  • July    7, 2023     Leave Information to FARS for agencies not using UKG/Kronos 
  • July  31, 2023     Transmittal/Forms to FARS
  • July  31, 2023     SEFA information entered into the new Oasis application
    Audited Agencies ​
  • June 30, 2023     Fixed Asset PENDING documents must be approved, or rejected, in Oasis
  • July  31, 2023     SEFA information entered into the new Oasis application
  • Sept 15, 2023     Draft Financials to FARS
  • Oct   15, 2023     Final Financials to FARS
Note:  An Audit Notification form should be su​bmitted when any outside audit is scheduled.
​​​​